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Glossary of Terms

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Advance Price - Item's unit price when it is ordered and paid for prior to the deadline date.

Advanced Drayage - A service for a shipment prior to a show's move in time, which includes a holding station for freight with shipping to the show.

Aisle - Traffic area between booths.

Aisle Carpet - Carpet installed in aisles.

Aisle Signs - Signs (usually suspended) to indicate aisle numbers.

Association - An organization of people sharing a common interest. Some associations sponsor a trade show.

AV Contractor - Supplier of audio visual equipment, projectors, screens, microphones, etc.

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Back-to-Back Booth - A booth which is back-to-back with another booth.

Backlight - A light source which illuminates any transparent or translucent material from behind.

Backwall - Drape or panels at rear of booth - normally 8 ft. high.

Backwall Booth - Booth located on the outer most wall of the exhibit hall (also called Perimeter Booth).

- A suspended decorative or communicative panel.

Base - Steel floor support piece for upright post.

Bill of Lading (B/L) - A document that establishes the terms of a contract between a shipper and a transportation company under which freight is to be moved between specified points for a specified charge.

Blue Line - Copy of original floor plan.

Booth Size - The amount of floor space occupied by exhibitor, e.g. 100 sq. ft. for a 10' x 10' booth.

Booth Equipment - Aluminum and steel framework that supports the booth draperies, to define booth spaces. Also called booth steel or booth hardware.

Booth Number - Number designated by show management for each exhibitor's space.

Booth Package - Show management provides furniture and/or services to exhibitor for a single fee. (See Package Plan).

Booth Sign - Identification sign which usually includes company name, city and state, and booth number. For use with pipe and drape booths, is placed on the Backwall

Building Rules - Regulations set by building management outlining procedures for their property.

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Carpet - Floor covering for booth or aisle.

Carpet Tape - Double-sided tape, used to secure carpet.

Certificate of Insurance - A document provided by an insurance carrier outlining coverage on their clients. When insurance is discontinued, all holders of certificates of insurance are notified. These are required by show management before a Third Party Vendor can work on the show floor.

Cleaning Service - Janitorial Service provided to exhibitors by a service contractor.

Column - A pillar in an exposition facility which supports the roof or other structures. Usually denoted on Floor Plan as a solid square.

Contractor - An individual providing services to a trade show and/or its exhibitors. May be Official (show management appointed) or independent (exhibitor appointed).

Convention Bureau - Organization to promote and assist conventions in their city.

Corner Booth - An exhibit space with exposure on at least two aisles; booth at end of aisle.

Counter - A table raised with leg extensions to 42" in height.

Cross Aisle - An aisle at a right angle to a main aisle.

Cross Bar - Rod used in draping or as a support device.

CSR - Customer Service Representative - communicates with customers clarifying needs and resolving problems.

Custom Carpet - Upgraded (heavier pile) carpet with special colors provided by the official contractor.

Cut & Lay - Installation of carpet other than standard booth size. Includes matching dye lots, laying, cutting, edge taping and plastic covering to protect carpet during set up.

CWT - Hundred weight. A weight measurement for exhibit freight. 100 pounds.

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Decorator - Company that provides services to show management and exhibitors - drape rentals, labor, signs, etc.

Delivery Area - Area at show site to which products are delivered for a particular show.

Detail Drawing - Drawing showing method of construction, plan views, elevations, floor plans, drains, etc.

Dismantle - Take down and removal of exhibits.

Display - Method used to show a product or service. See Exhibit.

Display House - Company which fabricates (builds) displays.

Display Case - Counter unit with glass top and/or front, for displaying product. Also called showcase.

Display Rules Regulations - A set of specifications for exhibit construction endorsed by major exhibit industry associations. Also the set of rules for an exposition drafted by management and/or the facility.

Dock - A place where freight is loaded onto and taken from vessels or vehicles.

Double-Face Tape - Tape with adhesive on both sides used to adhere carpet to floor or for signs. Also called Carpet Tape.

Draped Booth - Backwall and siderail drapes, installed on pipe rails, usually provided by show management.

Drayage - Delivery of exhibit materials to assigned space, removing empty crates, returning crates at end of show for re-crating and delivering materials for carrier loading.

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EAC - Exhibitor Appointed Contractor, or a company appointed by the exhibitor to provide tradeshow services: usually exhibit installation and dismantle.

Easel - Frame or tripod to display signs.

Electrical Contractor - Company contracted by show management or a facility to provide electrical services to a trade show.

Electrician - Handle installation of all electrical equipment. May include headers and signs.

Elevation - Drawing depicting front and side views of an exhibit.

Estimate - An approximate calculation of the cost of performing a job.

Exclusive Contractor - Contractor appointed by show or building management as the sole agent to provide services.

Exhibit - Structure used to display products or convey messages.

Exhibit Hall - Area(s) within a facility where exhibits are located.

Exhibit House - The exhibit builder or the company who rents the exhibit to the exhibitor.

Exhibit Manager - Person in charge of an individual exhibit.

Exhibition - Event at which products and services are displayed.

Exhibitor Manual/Kit - Traditionally, a paper manual containing general information, labor/service order forms, rules and regulations and other information pertaining to exhibitor's participation in an exhibit.

Exposition Manager - Show/event staff person responsible for the show.

Exposition General Contractor - Contractor appointed by management to provide contractor services to exhibitor. See also General Contractor, Official Contractor.

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Fascia - Panel at the top of an exhibit, usually bearing company name. Also referred to as a header.

Floor Manager - Individual representing show management who is responsible for the exhibition area.

Floor Marking - Method of marking booth space on exhibit hall floor.

Floor Plan - A drawing showing the arrangement of booths, aisles, and public areas, etc. in the exhibit hall.

Floor Port - A utility box located in the floor containing electrical, telephone and plumbing connections (this box is recessed).

Foam Core - Lightweight material with a styrofoam center used for signs, decorating and exhibit construction. (also called Gator Foam or Gator Board).

Forklift - A motorized vehicle which is used for lifting and carrying loads. It derives its name from two long flat extensions for picking up objects. (Also known as a Tow Motor, Fork Truck, or Lift Truck and less often as a Jeep).

Frontage, Front Space - Refers to dimension across the front of an exhibit (for example, a 30' x 10' exhibit has 30' of front space and 10' of depth).

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General Contractor - Company which provides all labor and services to an exhibition manager and exhibitors. (See Official Contractor and Exhibition Service Contractor).

Graphics - Communicative elements: color, copy, art, photographs, translites, etc. used to illustrate a booth theme or decor.

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Hall - A generic term for an exposition facility. May also refer to an individual area within a facility.

Hard Wire - Electrical connections which are other than receptacle. These are charged on a time plus materials basis.

Hard wall - A type of exhibit construction in which the walls are of solid material, rather than fabric.

Height Limitation - Rules set by show management to control height of booths.

High Drape - Drape over 8' high which requires special equipment (pipe).

Horizontal Bar - Cross bar used for hanging drapes.

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I & D - Installation and dismantle of an exhibit. Generally an exhibit appointed contractor.

I.D. Sign - Company name sign - usually includes booth number

Independent Service Contractor - Any company (other than the designated official contractor) providing a service (display installation and dismantling, models/demonstrations, florist, photographs, audiovisual, etc.) employed by the exhibitor.

Infringement - Unauthorized use of floor space outside exclusive booth area.

Inline Booth - Exhibit space with exhibit booths on either side and back.

Install - The time frame for installing a show or exhibit.

Installation & Dismantle - Also referred to as I & D. The set up and tear down of exhibits.

Installation Contractor - May be either "official" (as designated by exposition management) or "independent" (hired directly by exhibitor). Has control over labor pool, or has access to labor pool. Responsible for the supervision and coordination of installation and dismantle labor.

Island Booth - Booth space with aisles on all 4 sides. Also called Island Display, Island Exhibit.

Island Exhibit - This is an exhibit with aisles on all four sides.

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Labor - For shows, refers to workers who perform services.

Labor Order - Refers to an order for exhibit installation and dismantle or any job for which the general contractor will bill labor.

Liability - Legal issue of responsibility for damage or injuries.

Light Box - Enclosure with lighting and translucent face of plastic or glass.

Linear Foot (Lineal Foot) - Measurement of feet, a span in a continuous line.

- Symbol identifying an organization, company or event.

Loop Fabric - Fabric to which Velcro will adhere.

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Management Company - A firm that is hired by a trade association to handle space sales, promotion and other aspects of organizing their trade show. The management company may be responsible for selecting the official contractor. Also called Show Management.

Modular Exhibit - Exhibit constructed with interchangeable components.

Move-In - Date(s) set for installation of exhibits.

Move-Out - Date(s) set for dismantling of exhibits.

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No Freight Aisle - An aisle that must be kept clear during installation and dismantling.

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Official Service Contractor General contractor appointed by exposition management.

On-site Pricing - Item's unit price when ordered after the deadline date.

OT Surcharge - Work performed on overtime billed by either time and one-half or twice the published labor rates.

Overhead Work - Work performed over the exhibit floor usually requiring a scissor lift or man lift.

Overlay - A panel mounted to another surface.

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Package Plan - Show management provides furniture and/or services to exhibitors for a single fee. Also called Booth Package, Standard Booth Package.

Packing List - A list showing the number and kinds of items being shipped as well as other information needed for transportation purposes.

Peninsula Booth - Booth Space with aisles on three sides (also called End Cap).

Perimeter Booth - Booth located on the outer most wall of the exhibit hall.

Periodic Porter Service - Clean ashtrays and empty wastebaskets at two hour intervals, show hours only, for the duration of the show. Vacuuming is not included.

Pipe and Drape - Pipe material with fabric draped from it to create siderails and backwall of a trade show.

Pop-Up Display - A type of small exhibit in which the backwall structure expands to size from collapsed, interconnected members.

Porter Service - Exhibitor specified use of one or more porters.

Post - Metal upright used to support drapes. See Upright.

Pylon - A tall exhibit structure used for identification.

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Rail - A low divider between exhibits.

Rear Illuminated - Technique of lighting color transparency from rear. Also called Back lighted.

Rental Exhibit - A complete hard wall exhibit rented to an exhibitor.

Rigger - A laborer responsible for machinery uncrating, unskidding, positioning, leveling, and reskidding.

Rigging - The process of attaching the cable on a crane to a piece of machinery or equipment.

Riser - Box-like shelf added to table or counter to form tiers.

Rod/Expander/Telescope - Various names for the piece of pipe on which drape is threaded for backwall and side rail back rails

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S-Hook - Type of hanging hardware in the form of an "S" used as hanger for I.D. signs, etc.

Security Cage - Metal cage to lock up exhibitor materials.

Self Contained Exhibit - Type of exhibit where crate is opened and becomes part of the exhibit.

Set-Up Drawing - The plans from which the exhibit components are assembled.

Set-Up Personnel - A labor crew that installs a show or exhibit.

Show Break - Time specified for the close of the exhibition and beginning of dismantling.

Show Close Date - Date that a show ends.

Show Management - Association or management company staff which is responsible for overall show activities.

Show Photographer - Official photographer for exhibition; appointed by show manager.

Show Card - Cardboard-like substrate used for signs.

Showcase - General term for glazed or framed enclosure for display of objects.

Side Chair - Chair having no arms.

Side Rail - Term for 3' high drape divider used to separate one exhibit space from another.

Sign Copy - Represents the wording, logo, etc. that will go on a sign.

Sign Frame - A 22" x 28" chrome frame mounted on a pole, designated for displaying signs.

Skirting/Skirt - A pre-pleated fabric made of poly satin or poly taffeta, which is stapled to tables or counters.

Spotting - Placement of equipment in exact location in booth by using a forklift.

ST Labor - Work performed on straight time.

Stanchion - Upright post to support ropes for crowd control.

Storage Area - Space at show set aside for storage of crates or materials.

Sub-Contractor - Company retained by prime contractor to provide services.

Supervision Fee - Fees charged by the general services contractor to supervise installation and dismantling labor for exhibits.

System/Modular Exhibit System - Often used to refer to the general services contractor's Modular Exhibit Rentals.

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Tabletop Display - Exhibit designed for use on top of a table.

Tack Board - A 4' x 8' board supported on legs. Can be used to display posters, graphics, signs or other materials.

Taffeta - Type of material used for skirting or special draping.

Tape (Double-Faced) - Double faced tape used to adhere carpet within the booth space.

Tape (Duct) - Duct tape is sometimes used on the carpet edges and to secure carpet pad to the floor or carpet as well as carpet and pad together.

Tape (Fiber) - Fiber tape is used for strapping carpet rolls and closing cartons.

Tape (Masking) - Masking tape is the only tape to be applied to a finished surface or Plexiglas.

Tape (Plastic) - Plastic tape is used to close a carton, hold pads on blankets wrapped exhibits and for basic packing.

Target Date - A designated day and time for arrival of freight assigned to a particular exhibitor or exhibit area. Helps to assure smooth, timely and safe move-in.

Tax Exempt - Customer is exempt from paying taxes. Tax exempt certificate must be on file with the official general services contractor.

Tax Exempt Certificate - Document which verifies tax exemption status in the state the show is held.

Third Party Vendor - Any company, other than designated "official" contractor, providing a service employed by the exhibitor. See also Independent Service Contractor.

Time & Materials - Method of charging for services based on the materials used and the labor needed to perform a task.

Trade Fair/Show - International term for an exposition.

Transparency - A black and white or color translucent photograph or artwork.

Turnkey Services - In essence, the exhibitor simply "turns the key" upon arrival at the show and opens the booth.

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Upright - The vertical post that supports the backwall and side rail drape. Also referred to as post, stanchion, tube, pipe steel or pilaster.

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Velcro - Brand name of special tape used to adhere objects to a display. Has two components; loop and fabric. The two components adhere to one another, but may be separated, allowing graphics and other materials to be moved.

Vinyl - Plastic material used for drape or for covering tables, counters, and risers.

Violation - Breach of agreement with building, management or union.

Visqueen - Plastic covering over carpet for protection.

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Warehouse - Building where exhibit materials and products are stored.

Warehouse Receipt - A receipt issued by a warehouse listing goods received for storage.

Work Time - Paid time that begins as soon as the workers are turned over to the exhibitor and stops when the exhibitor releases them.

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